10 Best Laser Printer For Small Business 2025 in the United States

The HP Color Laserjet Pro MFP 3301fdw is a versatile all-in-one laser printer that's well-suited for small businesses needing efficient printing, scanning, copying, and faxing capabilities. With a print speed of up to 26 pages per minute for both black and color documents, it ensures that you can keep up with your office's demands without long wait times. The TerraJet toner technology enhances print quality, delivering vibrant colors that can really make your documents stand out.

One of the standout features is the automatic document feeder and duplex printing, which can save time and paper. The 250-sheet input tray is generous for a compact office, allowing less frequent refills. Connectivity options are robust, with dual-band Wi-Fi, USB, and Ethernet, so users can print wirelessly from various devices, including smartphones, using the HP app.

In terms of security, the built-in HP Wolf Pro Security helps safeguard sensitive data, which is crucial for any business. The printer also carries Energy Star and EPEAT certifications, reflecting its commitment to sustainability, which can resonate with environmentally conscious companies. However, there are some drawbacks to consider. The printer's weight of 37.7 pounds makes it less portable, which could be a concern in smaller office spaces. Additionally, it operates only with original HP toner cartridges, which can limit cost-saving options with third-party cartridges and may lead to higher ongoing costs. Some users have reported connectivity issues, although these can often be resolved with the self-reset feature. The HP Color Laserjet Pro MFP 3301fdw is a strong contender for small businesses seeking a reliable, multifunctional printer. It excels in print quality and speed, but potential buyers should be mindful of the weight and the cost of consumables.

The Brother DCP-L2640DW is designed specifically for small businesses, offering a compact 3-in-1 solution that combines printing, scanning, and copying. With impressive print speeds of up to 36 pages per minute, it allows for efficient document handling, which is essential for busy offices. The automatic document feeder, capable of handling up to 50 pages, further boosts productivity by making multi-page tasks straightforward.

Print quality is a standout feature; it delivers sharp black-and-white outputs at a maximum resolution of 1200 x 1200 DPI, ensuring that your documents look professional. Additionally, the printer has a duty cycle that can support a demanding workload, making it suitable for small businesses with moderate to high printing needs.

Connectivity options are flexible, with built-in dual-band wireless and Ethernet capabilities, allowing multiple devices to connect securely. The Brother Mobile Connect app enhances usability, enabling users to manage printing tasks from their mobile devices, which is a great convenience.

The HP Color LaserJet Pro MFP 4301fdw is a strong contender for small businesses needing an all-in-one printer, scanner, copier, and fax machine. It features fast print speeds of up to 35 pages per minute, which is impressive for busy office environments where time is of the essence. The auto duplex printing and an automatic document feeder enhance workflow efficiency, making it suitable for teams of up to 10 members. The print quality is sharp, with a maximum resolution of 607 x 600 DPI, ensuring that professional documents come out looking polished and vibrant.

In terms of connectivity, this printer offers intelligent Wi-Fi, which adapts to the best available connection, and supports wireless printing from various devices. This is great for businesses that rely on mobile printing and need flexibility in their workspaces. The HP Wolf Pro Security feature adds an important layer of data protection, addressing concerns about sensitive information being processed and stored on the device.

However, there are some drawbacks. With a weight of 45 pounds, it might be cumbersome to move around, which could be an issue for smaller office spaces. The cost of consumables, such as toner cartridges, can also add up, so budgeting for ongoing expenses is necessary. While the print speed is commendable, the maximum input sheet capacity of 300 might not suffice for larger printing jobs, requiring more frequent refilling.