10 Best Office Printers 2025 in the United States

The HP Color Laserjet Pro MFP 3301fdw is designed for small office teams requiring a reliable all-in-one printer that can handle printing, scanning, copying, and faxing. With a print speed of up to 26 pages per minute in both color and black-and-white, it offers efficient performance for everyday office tasks. The print quality is enhanced by the next-generation TerraJet toner, which produces vivid colors suitable for professional documents.

In terms of paper handling, the printer features a 250-sheet input tray and supports various media sizes, making it versatile for different printing needs. The automatic duplexing feature allows for double-sided printing, which can save paper and help reduce costs. Additionally, the inclusion of an auto document feeder (ADF) and single-pass scanning enhances productivity, especially for tasks involving multiple pages.

Connectivity is robust, with dual-band Wi-Fi, Ethernet, and USB options, ensuring that users can print wirelessly from various devices, including smartphones, using the HP app. Furthermore, built-in security features help protect sensitive information, a crucial aspect for any office setting. There are a few drawbacks to consider. The printer weighs 37.7 pounds, which might make it less portable for smaller office spaces. Also, it’s important to note that it only works with original HP toner cartridges, which could lead to higher ongoing costs if users are used to purchasing third-party options.

The HP OfficeJet 8015e Wireless Color All-in-One Printer is an excellent choice for small businesses and home offices. It offers fast print speeds of up to 18 pages per minute (ppm) for black and white documents and 10 ppm for color, making it efficient for everyday use. The printer delivers professional-quality color prints, suitable for forms, reports, brochures, and presentations, ensuring high print quality.

It features automatic duplex printing, which saves time and paper by allowing double-sided printing. The auto document feeder is a valuable addition for scanning and copying multiple pages quickly. With dual-band Wi-Fi, the printer ensures a stable and reliable connection, and the self-healing feature helps maintain connectivity without frequent interruptions. The HP Smart App enhances convenience by enabling mobile printing, scanning, and copying from your phone, and HP+ activation provides advanced features and security.

However, the printer is locked to only using Original HP Ink cartridges, which can be a limitation for those who prefer third-party options. The included 6-month Instant Ink subscription can help manage costs initially, but there will be a monthly fee afterward unless canceled. Weighing 18 pounds, the printer is relatively lightweight and easy to set up. With basic encryption, password protection, and Wi-Fi security, it provides essential security features to protect sensitive data. The HP OfficeJet 8015e is a well-rounded printer with robust features, ideal for users who need reliable and high-quality printing with modern connectivity and security options.

The Brother DCP-L2640DW is a compact, multi-function monochrome laser printer designed for small business use. It excels in productivity with a fast print speed of up to 36 pages per minute (ppm) and efficient scanning capabilities, enhanced by a 50-page automatic document feeder for quick multi-page tasks. The print quality is high with a maximum resolution of 1200 x 1200 dpi, ensuring sharp black & white output. Paper handling is robust, supporting up to 250 sheets and duplex (double-sided) printing which is a great time-saver and reduces paper usage. Connectivity is versatile, offering dual-band Wi-Fi, Ethernet, and USB options, making it easy to integrate within various setups and allowing mobile printing via the Brother Mobile Connect app.

While the printer is equipped with many strong features, there are a few drawbacks. It only prints in monochrome (black & white), which might not be suitable for businesses requiring color printing. The included LCD display is basic, which could make navigation slightly less intuitive for some users. Also, the limited number of trays may require frequent refills during high-volume printing. However, its Energy Star and EPEAT qualifications make it an energy-efficient choice. The subscription service for toner replenishment ensures you never run out unexpectedly and can save on costs.

The sturdy build and dimensions (15.7 x 16.1 x 12.5 inches, 25 pounds) make it a good fit for small office environments where space is at a premium. In conclusion, the Brother DCP-L2640DW is a reliable, efficient, and versatile printer that is particularly well-suited for small businesses needing high-quality, high-speed monochrome printing.